Getting Started

iKanban shows your Apple Reminders as a Kanban board. Every Reminders list becomes a list on the board, and every reminder becomes a card. There is no import and no second database: what you see is exactly what the Reminders app sees, on every device.

Where your data lives

• Your cards are reminders. They sync through your iCloud account, just like in the Reminders app. Add a reminder with Siri or check one off in the Reminders app, and it shows up on the board.
• iKanban’s extras (column, flag, order, color) are stored as small #iKanban-… tokens in the reminder’s notes. The app manages them and hides them from the notes field.
• Areas, the color legend and your project folders live in the iKanban folder in your iCloud Drive, so all your devices see the same.
• If you delete iKanban, your cards stay in Reminders.

Allow access to Reminders

1. Open iKanban. The system asks for access to your Reminders.
2. Allow it. That is the whole setup: your lists appear on the Board.

If you declined by mistake:

• On Mac: the window shows No Reminders Access. Allow iKanban in System Settings › Privacy & Security › Reminders.
• On iPad and iPhone: the app shows Reminders Access. Tap Open Settings and allow access there.

First steps

1. In the sidebar, choose the Kanban area and tap Board. The Todo column shows your lists.
2. Choose your Inbox, the list where everything new lands first. If you already have a list called “Inbox”, iKanban uses it. Otherwise open a list’s menu (…) on the board and choose Set as Inbox. The Inbox always sits on top of Todo.
3. Create a card with New › New Card (⌘N on Mac). Type @ and a word in the title, for example “Call Anna @phone”, to give the card a context.
4. When you start working on the card, drag it to Progress. When it’s done, tap the circle in front of its title.
5. Tap the card to see and edit its details in the inspector.

Your devices

• Mac, iPad and iPhone share the same workspace: a sidebar, the content and an inspector, arranged to fit the screen. See The Workspace.
• A few things depend on the device. You draw sketches on iPad and iPhone, and you write journals on iPad; the Mac shows both.
• Apple Watch and Apple TV have their own apps that show your board. See Apple Watch and Apple TV.

Where to go next

• The Workspace: sidebar, content, inspector and the header buttons.
• The Board: columns, lists, drag and drop, filters.
• Cards: what a card carries and how to edit it.
• Selecting Several Cards: move or delete many cards at once.
• Colors and the Color Legend: give colors a meaning and sort by them.

You can open this help at any time: the question mark at the top of the sidebar on iPad and iPhone, Help › iKanban Help (⌘?) on the Mac.

When the board works for you, continue with Areas, Lists and the Archive, Getting Things Done, the Weekly Review and Projects.